Room Change Process

Email set to all students on Tuesday, March 26, 2024 - Step-by-step information visually documented here.

Here’s what you need to know:

• Every student has the ability and choice to select housing for which they are qualified on a first-come, first served basis from now until the portal closes on May 3rd.

• Everyone who has already selected a room for next year is eligible to participate in the online room change process and you can change assignments as often as you would like.

• We are lowering the minimum number of people needed to book BVA 4-person apartments to 2 (as opposed to 4 people) 

• BVA 6-person apartments now can be booked by bed (as opposed to 2 people.)

• Additional rooms will continue to become available as people change assignments, get off-campus status, as first year class numbers are finalized, etc.  Available rooms will reset in the system every business day at 9am. Checking daily will give you the best opportunity to change your assignment. 

• If you have a roommate and want to stay with them in a new placement, they’ll also need to go through the room change process at the same time as you do - you can’t ‘bring them along with you’ - see item 9 below.

• The Room Change Process is only available to students who already have a placement - if you haven’t yet gone through and signed your contract and applied for housing, you need to start there once the portal reopens.

Here’s what you need to do to select a different room: (guide w/ screenshots here)

1. Go to Housing SelfService (a computer works better for this than a mobile device) - make sure you’ve cleared your cache and use your HC email and password to log in.

2. Make sure you’ve already selected somewhere to live and have signed the contract!

3. Click on Room/Roommate Selection

4. Click Select Room/Suite

5. Click the Dropdown and Select ‘Returning Student Room Change’ under Selection Process

6. Click Continue

7. Click Select from Room List

8. Look for and select available rooms.

9. If you already have a roommate and both want to switch rooms, you’ll each need to do this process simultaneously if possible (sit next to each other or via phone) and then, when you’ve identified a room - each of you select one of the available beds separately in that room and save.

IMPORTANT TIMELINE REMINDERS:

March 29th - all off-campus housing applications are due

Mid-April - additional residence hall spaces will be made available (depending on incoming class size)

May 3 - Housing portal closes - anyone required to have housing who hasn’t already selected by that date will be auto-assigned.